Adding content elements

What is it? 

Content is the lifeblood of your application and sets the basis for making the right decisions.

Depending on your user role and the licenses purchased, the ITONICS application provides users with different options to add content. Below, you will find all possible options to add content.

How does it work?

Using the Create Button 

To add content pieces via the create button, find it close to the mid of the main top navigation bar. Click the Create button in the top menu.

Your Application Owner has defined the different high-level options for intaking content. By hovering over the button, you will see the list of available options. Choose the option that best characterizes the content that you want to add.

A new page opens which provides you with a template and the necessary information fields which you need to fill. The template has been configured by your Application Owner and mandatory fields are marked by an asterisk (*).

Please note that the content intake form can consist of different tabs. Make sure to navigate through all the tabs, e.g., you might be asked to indicate relations from the "relations tab" with already existing content elements in the system.  

Please also note that you can only upload images of the format .jpg or .png for the profile image. The best resolution depends on how the image is late displayed. If it is used as a banner image, the best resolution is 1800 x 640 pixels. If it is used as the default content tile, the best resolution is 250 × 190 pixels.

Once you have completed the creation process you can decide to Save as Draft or directly Save and Publish it. If you choose the second option, the content element will directly become visible in the application. Elements with the status "Draft" are only visible to their creators and the application owner.

Please note: You cannot rate items with the publication status "Draft". This also means that no ratings can be imported for these elements. However, it is possible to add ratings afterwards using the Rating Import function (but the status of the corresponding element must first be changed to "Published").

Besides this normal flow, it might be that your Application Owner has designed a review process. In this case, you will not be able to directly publish the content but send it first to review. Via notifications, you will be informed about the status of the review and when your content piece will become visible in the system.

After you have created an element, you can always change the information around it. See here how to edit an element. To see all existing elements and/or perform specific actions on them, go to the Explorer.

Add content from Crunchbase or Traxcn Integration

If licensed by your organization, the ITONICS system provides native integrations to company databases, such as Crunchbase and Traxcn. In this case, you will not need to fill all information fields on your own but you can source the respective information from these content providers. 

In this case, hover over the "+create" button and find the content intake option for which the connection has been enabled. Usually, the displayed option refers to a name, such as company, organization, start-up, or partner. Click on the respective option and you will see a pop-up appearing which will ask you to either query the connected company databases or to start your content intake from scratch. 

If you decide to query, for instance, the Crunchbase database, select the field and click on create. Now, you will be asked to enter the name of the organization you want to add to your application. As a result, you will get suggestions that match your query. Select the best-fitting option by clicking on it.

Now, the 'create content mask' opens again. This time, it will be pre-filled with information as configured by your Application Owner. Click on 'save and publish' and the company will be added to your application.

Copy element

It might be that you want to create content that is similar to content that is already existing in the application. To create new content as a copy of an existing content element, open the source's detail page. If permitted by your Application Owner, you will find the copy icon on the right side in line with the tab(s).

Clicking on the Copy icon triggers a popup that double-checks if you really want to copy the Element.

When sure, click on Copy and you will be redirected to the create-form of the element with all the copied fields filled in. You will be able to add or edit any information and save it afterward.

Please note: only the fields that are active fields in the main or sidebar in the Edit Form of the source element will be copied to the new created element. Any other information that have been added from buttons/via workflow, will not be copied to the new element.

Create content elements based on other related elements

If you already have identified similar content in your application and you want to create a content element that comprises such content elements, you can create a new content element based on those.  by selecting such content elements in the Explorer

Select the referring content elements in the Explorer. After the selection, a new menu bar opens from which you will find the option to "create element with relations". Click on it and select the right content category.

After clicking the button, the create form will open, and you can start filling out the necessary fields. The other selected content elements will be automatically added as related content elements. You will find those in the 'relations tab'.

Use Smart Actions to autofill and autocreate content

ITONICS offers Smart Actions leveraging artificial intelligence (AI) to automatically craft strong descriptions, tags, profile images, and entire (child/idea) elements. Hereby, the Smart Action feature can be distinguished between autofilling field information, creating an element with AI, or autogenerating child elements for a parent element. Refer to this article to learn how to set up the Smart Actions module/feature.

(A) Autofill content

If enabled, a permitted user can navigate to the detail page of an existing element to make use of the Smart Action button to autofill relevant information using AI.

Hereby, the system uses the Title and Abstract values as context information to automatically craft the desired content. Note that the Smart Actions button options can also be used to update and overwrite existing content in the Description and Tags field, as well as generating a new Profile Image.

Select one of the dropdown options to start the autofill action:

1. Autofill Profile Image
2. Autofill Definition and Scope
3. Autofill Tags

Dependent on the selection, you will be prompted for a few additional inputs, such as target audience or domain/industry, to ensure precise and relevant outputs. Note that the individual Smart Actions and steps will be explained in more detail in below’s section on autocreating elements supported by AI.

Important note: Dependent on the input language, with a high likelihood the Generative AI will return results in the same language. To increase the likelihood of matching input and output language, ITONICS recommends not mixing languages within Title and Abstract, since this could cause the outputs being generated in either input language. This also means that languages other than English (e.g. German, French) may be utilized as input, while accounting for the "uniform language rule".

(B) Autocreate elements supported by AI

To facilitate the creation process and leverage artificial intelligence (AI), you can make use of the Smart Creation feature to let the ITONICS Innovation OS create and fill out required information for you. If the module is enabled, on the modal to create a new element of a particular type, the option Create with AI will become available for permitted users. Note that this functionality is optional, and you can continue creating your own element from scratch.

Selecting Create with AI and confirming by clicking Create will open a creation wizard guiding the user through the process of autofilling the Description, Tags, and Profile Image information. Again, the basic inputs to be able to autofill the mentioned field information and generating an image are the Title and Abstract information. The AI will utilize those as context inputs to automatically craft the desired content.

1. Firstly, regularly provide the Title and Abstract information, making sure to provide detailed information to provide precise context for the AI. Once done, click Continue to resume the creation process.
2. Subsequently, the system automatically guides you to the next step to Autofill the Description, using the earlier provided Title and Abstract as context information.
   • To provide an output tailored to your needs and following a certain structure or methodology, the system will ask for the selection of one of the predefined templates (e.g. the golden circle - Why, How, What). Choosing a template will open another input field, asking for information about the target audience, again required to ensure the creation of a precise, relevant Description.
   • Click Continue to automatically start generating a description. Once done, the system displays the Suggested Description, which you can either confirm via Continue or Regenerate.
3. Subsequently, you are forwarded to the Autofill Tags step. Again, Title and Abstract will be used as context, automatically generating relevant Tags. You can either Regenerate the Tags if not meeting your expectation, or Continue the selection if sufficient, forwarding you to the next step.
4. Afterward, the ITONICS Innovation OS forwards you to the Autofilling of the Profile Image.
   • Firstly, you are prompted to select a style template and provide a precise but detailed image description to Autogenerate a Profile image for the element.
   • Click Continue to start the generation. Once finished, the system prompts you four image suggestions, which you can log in by clicking into a particular image to select it.
   • Click Next to proceed. If unhappy with the image suggestions, you can click Regenerate to receive new suggestions.

At this point, you have autofilled several general information using the Smart Action feature. However, since dependent on the underlying configuration, several mandatory fields could be required as well, the system cannot publish the element right away. Instead, the element will be created as a draft once the Smart Creation is finalized by clicking Save Draft.

Navigating to the element’s detail page, you will notice that the element is in Draft mode, while the Created and Last change information are indicated as AI Assistant, indicating that the idea has been created with AI. If permitted, you can utilize the element-specific timeline to trace back the specific user who has initially saved the element as a draft and utilized AI to do so in the process. Note that once the element is published, the user actually publishing the element will be set as the Creator.

(C) Autogenerate child elements for a parent element

To facilitate the creation of child elements, e.g. as food for thought for users to come up with relevant ideas for child elements of a parent, or to simply leverage artificial intelligence (AI) to generate relevant content faster, you can make use of the Smart Creation feature to let the ITONICS Innovation OS create and fill out required information for you. If the module is enabled, on the detail page of the parent element, navigate to the Smart Action button and select the Autocreate child element dropdown option (in this example, Inspiration is the child entity type configured for the parent entity Trend).

Clicking the option opens the Autocreate modal, where you are prompted to provide some input on the target industry or domain, and target audience. Together with the Title and Abstract information of the underlying parent element, the AI will utilize these as context information to autogenerate child elements. Once you have entered your inputs, confirm the generation of the elements by clicking Create.

Subsequently, the system will trigger the autocreation in the background, indicating the start of the generation process with a brief toast message. Be aware that since dependent on the configuration of the child entity, several mandatory fields might be configured, the system will not publish the child elements right away, but create those as drafts. Furthermore, this allows for review of the autogenerated elements before publishing those, or e.g. funneling them into the parent child workflow.

Once an element has successfully been created, you will receive an email notification with a redirect to the respective child element. Besides, you can simply visit the child  entity type tab on the parent element after some time to check out the generated draft elements.

Besides the regular parent child case, the Smart Action feature to autocreate child elements for a parent can further be utilized in the Ideation use case. To learn how to set up and use the feature for the Campaign entity type, refer to the following knowledge base articles:

1. Using the Smart Action feature to create a campaign 
2. Autocreate ideas using the Smart Creation feature